会议议程与行动清单

Should This Be a Meeting? — Fillable Gate Worksheet#

Fill this in before sending the invite. If you can't fill a required line, the meeting is not ready to be called — that's the worksheet working, not failing. Pairs with scripts/meeting_cost_calculator.py, which turns the answers into an ASYNC / NOT-READY / MEET verdict with a dollar figure.

1. The decision (required)#

No decision, no meeting. A status update goes async, every time.

The specific decision this meeting will make:

• ---

What happens if this decision is NOT made this week:

• ---

If you wrote "share an update", "align", or "sync" above — stop. Draft the memo/thread instead and send it to the same list. You just saved the full cost below.

2. The price#

Input	Value
Attendees (only people needed to make the decision)	_______
Length in minutes	_______
Avg fully-loaded hourly rate ($90 if unsure)	_______
Include 23-min refocus overhead per attendee? (y/n)	_______

python scripts/meeting_cost_calculator.py \

  --attendees ___ --minutes ___ --avg-rate ___ --include-refocus \

  --has-decision --has-agenda --has-owner

Total cost: $ _______ — Would you approve this as an invoice for the decision in section 1? If no, cut attendees or minutes until you would.

3. The owner (required)#

Named meeting owner (runs the timeboxes, owns the recap, chases the actions):

• ---

4. The agenda (required — outcomes, not nouns)#

Every topic needs a desired outcome starting with a verb. Decide / choose / approve topics go first. If a topic's outcome starts with "inform", ask whether it belongs in the pre-read instead.

Topic	Desired outcome (verb first)	Minutes	Topic owner
______________	______________________________	_____	_________
______________	______________________________	_____	_________
______________	______________________________	_____	_________

Timebox check: topics total _____ min + 5 min closing actions-recap = _____ min ≤ meeting length _____ min? If not, cut — don't stretch the meeting.

5. The pre-read#

Doc(s) to circulate ahead: _______________________________________________

Sent by (owner + date): _________________________________________________

6. Commitments for the room#

• The meeting ends with the actions recap: every action read aloud with owner + due date.
• Actions without an owner get assigned before anyone leaves — no orphans out the door.
• Notes go through scripts/action_item_extractor.py and the checklist is posted the same day.
• If the decision gets made early, the meeting ends early.

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Gate verdict (from the calculator): ASYNC ☐ NOT-READY ☐ MEET ☐

ASYNC → write the memo. NOT-READY → fix the named gap, re-run. MEET → build the agenda with scripts/agenda_builder.py and send the invite with the pre-read attached.